WHY IS IT IMPORTANT TO HAVE AN OPEN AN HONEST COMMUNICATIONS POLICY?

**NOTE: Please separate the parts by labeling them accordingly with Part F…, Part G. Thank you**

Part F (75 words)
Communications has become an increasingly critical function in emergency management and is vital in all phases of disaster management.  
· How are they critical?  
· Why is it important to have an open an honest communications policy?
The text speaks to a “customer focus” with a disaster communications policy.
· Who are the “customers” that we must account for when considering our communications policy?
Support your responses with specific sources and examples.
Part G (7 pages of written text) – A Community in Florida & Disaster: Hurricane
Hazard Mitigation 
You will develop an outline: Hazard Mitigation Plan Outline 
1. Introduction 
· The community’s disaster history. 
· What is mitigation and why is a mitigation plan necessary? 
· How was the plan prepared? 
· How did you obtain your information? 
· The goals and objectives of the mitigation plan? 
2. Community and Hazard Exposure Profile (part 2 of the template) 
· Community population 
· Miles of roads 
· Airports 
· Manufacturing plants 
· Military bases 
· Hospitals 
· Dams 
· Schools 
· Etc. 
3. List of possible community hazards (part 1 of the template). For each hazard discuss: 
· Hazard description 
· Impact on property 
· Impact on safety and health 
· Any other community considerations 
4. Hazard Vulnerability analysis and frequency chart (part 3 of the template) 
· Explanation of a hazard vulnerability analysis 
· Your chart or list matrix 
5. Your community’s capability assessment (part 4 of the worksheet) 
· Community response capabilities 
· Description of local law enforcement response capabilities (size, capability, etc.) 
· Description of local fire agencies and response capabilities 
· EMS capabilities, ambulance services, hospitals, etc. 
· Physical resources 
· Technical resources (example: early warning systems) 
· Information resources (radio, TV, etc.) 
· Financial resources (emergency funds in the community, grants, state funds, etc.) 
6. Recommended Mitigation Measures (part 5 of the template). For each measure include information such as: 
· Description 
· Objectives supported 
· Who is responsible 
· When must it be done 
· Who can help 
· Budget 
7. Conclusion 
· Their overall assessment of response capabilities 
· Their recommendations for implementing priority mitigation projects for the community 
· Their overall assessment of the community’s vulnerability and response capabilities 
8. Any additional charts, graphs, illustrations, etc. 
· They may include charts, graphs, and illustrations in the mitigation plan itself to assist with clarification and explanation. They must remember to include source citations if they copied items and/or for the information provided in the item if they created the chart or graph. 
9. Cover page and reference page 
· The cover page and reference page must be included. Remember these pages are not to be counted as part of the seven (7) page minimum. 
Some possible resources for data include: 
· Emergency management web sites of the community the students have selected. 
· Police and fire websites. 
· Their local emergency management department. Often communities of size have an emergency management department. In smaller communities it is often the fire chief who is the designated emergency manager. 
· The community’s Streets Department or Traffic Engineering Department. 
· Local utility companies. 
· Other internet sources. 
Outside readings for this project include: 
· Your text 
· The Hazard Mitigation Planning Template itself is a great source of information. 
· The Hazard Mitigation Planning Tools and Techniques Guide(ATTACHED)
· The community’s planning department. 
· The community’s budget department. 

 

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